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AUCTION GUIDELINES
GRAND SLAM RAFFLE
1. The Grand Slam Raffle will close at 7:00 p.m. and the winning ticket will be announced prior to the beginning of the live auction. The winner has their choice of any live auction item except the “Head Table for 2009”. See page 7 for complete rules.
LIVE AUCTION
1. The Live Auction will begin about 7:30 p.m. and will run until approximately 10:00 p.m. It will consist of the voice auctioning of items in the order that they appear in the Live Auction Section of this catalog with additional items that are listed in the Addendum.
2. All bidding at the auction will require a Bid Number. Your personal bid number is located on the bid card you receive at registration and you should treat it as you would cash or credit card.
3. During the Live Auction, when you want to bid on an item, raise your Bid Number as to attract the attention of the auctioneer or your spotter. If you win an item, please remain in your seat and hold your Bid Number for the auctioneer to see. A runner will come to you with a receipt to verify your purchase price. An audible bid, once accepted, as the final bid is a bidding contract.
4. You may wait until the end of the evening and pay for all of your purchases at one time at checkout.
5. Sales tax will be applied to all goods (not services) according to current California sales tax law and the tax, which will be added to the amount of your purchase.
HEROES & HIGH HOPES
Around 9:00pm in the Live Auction, Item #45 will feature “Heroes & High Hopes”.
If you want to do something more than buy a trip, diamond jewelry, or a car, you can make a pledge during “Heroes & High Hopes” to ensure that the Club can continue to change lives!
BID BOARDS & BUY IT NOW
1. Buy It Now bids can be made on all bid board items for a predetermined price which is printed on special Buy It Now sheets on each bid board. If you want to sit down for dinner and the live auction, Buy It Now is for you!
2. Place your name and bid number where indicated.
3. DO NOT REMOVE BID SHEETS.
4. Items won through Buy It Now will be paid for and picked up at Check Out.
5. Regular bids will be accepted on each bid board item until the sections close. If an item is not sold through Buy It Now, closers may conduct a mini-live auction to obtain the final bid price.
4. Following are closing times for regular bidding by sections:
Group 1 Items 101-141 7:15 p.m.
Group 2 Items 201-241 7:30 p.m.
Group 3 Items 301-341 7:45 p.m.
Group 4 Items 401-414 8:00 p.m.
Group 5 Items 501-540 8:15 p.m.
Group 6 Items 601-642 8:30 p.m.
Group 7 Items 701-744 8:45 p.m.
Group 8 (addendum) Items 801 – 9:00 p.m.
5. Printed bid increments must be observed and all bids must be in full dollar amounts (no cents) according to the increments posted. If a bid is raised by less than the posted amount for the next increment, that bid will be disqualified.
6. After bid boards close, the bid sheets will be taken to item verification. At this time the validity of all bids will be established (bid number, even dollar bids, minimum increases, etc.) The highest valid bid will be declared the winner and the decision of the official will be final. Shortly after the board is closed, an official will post the bid number of the winning bidder on the board.
GENERAL RULES
1. The Boys & Girls Club requires that all auction purchases be paid for in full at the auction. Payment may be made by cash, check, Visa, MasterCard, Discover, American Express or Debit Card.
2. Unless otherwise specified, all auction items and services must be redeemed by May 31, 2009. Unless otherwise specified or stated by donor, items are transferable from the winner to another person. Services are restricted to the SCV unless specified otherwise.
3. According to the Internal Revenue Service, only the amount paid for an item in excess of the retail value of that item is tax deductible. A written receipt indicating such an amount for tax purposes will be issued to you after the auction.
4. For our guests’ protection, the Boys & Girls Club recommends winning bidders of Live Auction trips purchase trip cancellation insurance to protect their investments. The Club cannot refund monies for trips that the buyer must cancel due to illness or other personal emergencies. However, the Boys & Girls Club will refund the purchase price of any item where there is a failure of performance either on the part of the Boys & Girls Club or on the part of the donor.
5. Prior to leaving the Auction, all bidders should go to checkout to verify their purchases. All winning bidders are to report to the cashier’s table to pay for the items and to claim their items. Any bidder not making arrangements for payment at the cashier’s table by the end of the evening may, at the discretion of the Boys & Girls Club, forfeit his right to purchase the item and it may be made available to the next highest bidder.
6. Whenever possible, all items should be removed from the premises on the night of the Auction. In the event you cannot remove your purchases that evening, you must do so between 8:00 a.m. and noon on Sunday, June 15, 2008.
7. There may be minimum bids placed on some items. The Boys & Girl Clubs of Santa Clarita Valley, or an agent thereof, has reserved the right to bid.
8. Certificates for goods and services are not redeemable for cash.
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